Group Management

Groups are the basic unit for task assignment in kikuflow. A workflow node can be assigned to a group, and any member of that group can claim and handle the task.

Typical use cases

• "Finance Review" node → assigned to the "Finance Team" group
• "IT Review" node → assigned to the "IT Support" group
• "Legal Sign-off" node → assigned to the "Legal Team" group

Once any group member handles a task (approves or rejects), the node is complete and the workflow moves forward.

Creating a group

1. Go to "Organization" → "Groups"
2. Click "Add Group"
3. Enter a name and description (make the name clearly describe what this group handles)
4. After creation, go to member management and add the right members

One person can belong to multiple groups

Members can be in multiple groups simultaneously. For example, a senior employee can be in both "Finance Team" and "Audit Team" — they'll see tasks from both groups.

Groups vs. Departments

Groups are a "task pool." Departments are an "org chart." They serve completely different purposes.

See the full explanation at 📌 Departments vs. Groups

Deleting a group has consequences

If you delete a group that is currently used by a workflow, any nodes assigned to that group will stop working. Confirm the group is no longer referenced by any workflow before deleting.