Create Workflows with SuperAdmin Agent

SuperAdmin Agent is the only way to create workflows in kikuflow. No need to learn a complex workflow designer — just describe your requirements in plain language and the Agent generates a complete workflow draft and publishes it.

What can SuperAdmin Agent do?

• Create groups based on your description (departments must be set up by an Owner/Admin first)
• Design workflows (nodes, assignments, conditional branches)
• Generate a draft for your review, then publish officially

How to start

1. Sign in as Owner or Admin
2. Open the "SuperAdmin Agent" interface
3. Describe your requirements in plain language

Tips for better results

The more specific your description, the better the result. Here are some examples:

Example 1: Simple purchase request

"I need a purchase request approval workflow. The employee fills in a purchase form, then the direct manager reviews it. If the amount exceeds $5,000, the finance manager needs a second confirmation. Finally, notify the requester of the result."

Example 2: With AI review

"Create an expense reimbursement workflow. The employee submits a claim, then AI checks whether the amount is reasonable (flag as abnormal if it exceeds company policy by 20%). Flagged cases go to manual review, normal cases are auto-approved."

Example 3: Cross-department collaboration

"Create a contract review workflow. Sales fills in a contract summary, then Legal reviews, then Finance reviews — both must pass. If either rejects, the workflow ends."

From draft to publish

After the Agent generates the workflow, you'll see a draft preview. You can:

• Confirm and publish: The draft becomes a live workflow that members can use
• Request changes: Tell the Agent what to adjust, e.g., "Change step 2 to be assigned to the Audit Team"
• Leave it as a draft: The draft stays unpublished, and you can continue adjusting it later

Cannot edit after publishing

Once published, a workflow cannot be directly edited (to protect in-progress requests). To make changes, ask the Agent to publish a new version. See: Version Control

Modifying an existing workflow

To update a published workflow, tell the Agent: "Update the 'Purchase Request Workflow' — change step 3's reviewer from Finance Team to Audit Team."

The Agent will generate a new version based on the current version. Once published, new requests follow the new version while in-progress requests continue on the old version.